Caterer Requirements

 

All events require a licensed and insured caterer. Caterers must be contracted directly by the Client.

It is mandatory and a material term of the Shane Center Rental Agreement that contracted caterers sign and adhere to The Shane Center’s Catering Requirements as described below. Failure to comply with below stated policies could result in loss of Client’s security deposit or cancellation of the event.

Please note: Room Rental Fee is for use of The Shane Center facilities. Rental rate does not include any other services or supplies; client will make arrangements for all other services and supplies needed for the event.


Only fully licensed and insured caterers may be used at the Shane Center. The Caterer must provide a Certificate of Insurance providing evidence of one (1) current Comprehensive General Liability Insurance Policy in a minimum amount of $1 million combined public liability for personal injury and property damage naming the Ronald W. Shane Center, 6500 Indian Creek Drive, Miami Beach, FL 33141, as the insured. Caterer’s Certificate of Insurance and State of Florida Business License must be filed with the Shane Center sixty (60) days prior to event. If proof of insurance and business license are not received in accordance with this Agreement, this will cause the Client to be in breach of their Contract with the Shane Center and the Shane Center has the right to refuse Caterer access to the premise.

Only fully licensed and insured caterers may be used at The Shane Center. The caterer must provide a Liquor Liability Certificate of Insurance providing evidence of one (1) current Comprehensive general Liability Insurance Policy in a minimum amount of $1 million combined public liability for personal injury and property damage naming The Ronald W. Shane Center, 6500 Indian Creek Drive, Miami Beach, FL 33141, as the insured. Caterer’s Certificate of Insurance must be filed with The Shane Center sixty (60) days prior to event. If proof of insurance and business license are not received in accordance with this Agreement, this will cause the Client to be in breach of their Contract with the Shane Center and the Shane Center has the right to refuse Caterer access to the premise. In addition, only a certified bartender can be used to dispense alcoholic beverages. Clients and caterers acknowledge that it is illegal for anyone to give, serve or sell alcoholic beverages to any person under age 21.

Caterer is responsible for supplying all materials necessary for cleanup. Caterer is responsible for bringing sufficient trash bags and any and all other clean up supplies or materials for the event. The Ronald W. Shane Center does not stock and will not provide any such supplies or materials. Clean up of the ovens, tabletops, sinks, floor and other equipment used is required and is the responsibility of the caterer. Caterer may not dispose of any drinks, ice, water, etc. on the grounds. The catering area’s sink and drainare to be used for this purpose. Caterer will ensure sinks are not clogged or items are left in the drain. Stirs, straws, lemons/limes or any other items are to be disposed of in the trash bins provided by The Shane Center. Failure to clean up and/or clear out debris or other obstructions from sinks may result in the caterer and client being responsible for any and all costs incurred in cleaning up the event, kitchen or other utilized space and/or the debris from sinks and drains.

Caterers are responsible for the removal of all trash, off premises, immediately after the event. Failure to remove all event related trash from the Shane Center will result in a $400 fee plus staff hourly rate of $35. The trash removal fee and staff fee shall be withheld from the Client’s security deposit.

Caterer shall take all equipment, supplies, dishes and food with them at the end of the event. Items rented from another vendor, are the responsibility of the caterer and shall be removed or caused to be removed by the caterer. There will be NO DEEP FRYERS, GRILLS or any catering equipment that is considered “OPEN FLAME” permitted at The Shane Center.

Caterers shall have enough professional staff, including a designated manager, on duty to service the event and clean up properly. All employees, independent contractors or agents of the caterer shall adhere to the rules and regulations of the Shane Center. Staff shall display courteous and professional deportment at all times. Wandering and exploring the facility and the grounds is strictly prohibited and violation of this provision may result in the offending person(s) removal from the facility.

We are a non-smoking facility. Smoking is strictly PROHIBITED inside the building, on the breezeway outside the event space, in the bathrooms or in any other area. There is a designated smoking area located on the outdoor patio on the 2nd floor. This area is clearly marked and is the ONLY area smoking is permitted. Guests must use the cigarette receptacles to dispose of cigarettes butts. NO CIGARETTES ARE TO BE THROWN OVER THE RAILING. Failure to adhere to the smoking rules will result in loss of Client’s security deposit.

We highly recommend the professional services from one of our Preferred Vendors. All events must use a licensed and insured caterer with a certified bartender, no exceptions. By using one of our Preferred Vendors, clients are guaranteed that Caterer meets all of our rules and regulations stated on our room rental agreement, as well as receive a complimentary setup hour (total of three hours for set up instead of standard two) for every event hosted at the Shane Center. If client should require additional set-up hours, they will obtain a discounted fee of $125 p/hr instead of the customary $175 p/hr.